ISAPS Official Course     
20 - 22 March 2020

Information & Sponsorship Opportunities for Exhibitors


The decision we made together, with the ISAPS Educational Committee and APRASSA Exco, is to cancel the meeting 20 - 22 March 2020.

Download Exhibitors Manual

Download Instructions to Trade

Planning is well underway for the ISAPS Official Course scheduled for 20-22 March 2020 at the NH  Lord Charles Hotel, Somerset West, Cape Town.

This is an important document with all the information relating to your participation at the event.  Please ensure that you read through the entire document and also that you share this with your stand builders.

All relevant information will be available on the website –    The website will continuously be updated with information and you are kindly requested to check all the latest information online.

As for the past years, exhibition registration will be done online.  Once you have chosen and paid for your stand/s online, you will be handed over to Keith & Co Consulting, officially appointed Exhibition Management Company who will deal with all further trade inquiries.  The company provides exhibition infrastructure and assume the role of communicating with exhibitors, the venue and the organizer in order to ensure that a full service portfolio is delivered. 
Your onsite exhibition coordinator will be:  
Thuli Ntuli   -   Keith & Co Consulting (Pty) Ltd
Tel: +27 (0) 71 914 7829
Please address all future exhibitor queries directly to her.

Thursday 19 March 2020 from 06h00-21h00 (strictly)

Stand builders are responsible for cleanliness and will be liable for damages caused whilst building, constructing and/or offloading.  Please take other stand builders and exhibitors’ equipment into consideration.  Should the trade set up their stands late or breakdown/strike early, the congress organising committee will have the right to impose penalties.

Sunday 22 March 2020 after lunch from 14h00-19h00 (to be completed by 19h00)

All stands = 3m x 3m
Please check the height restrictions on the floor plan.

R37 500-00 each.   No VAT is charged.

Booth space only is sold.  No structure.  All companies to organise their own structure.

This floor plan is drawn to scale as far as possible but neither the congress organisers nor ISAPS SA nor any affiliated parties accept any responsibility for deviations that may occur on site.

The following sponsorship packages provide a high degree of flexibility, combining a number of traditional branding elements with value-added opportunities for addressing the conference attendees and communicating a corporate message.  Please discuss the opportunities with Hendrika van der Merwe.

In exchange for covering the cost of the above, you will receive
- One 3x3m exhibition floor space
- Three complimentary trade registrations
- Three complimentary tickets to welcome function
- Company logo on the congress website 
- Company logo and acknowledgement of sponsorship in congress brochure

2. REGISTRATION DESK AND PACKAGES                              R90,000
In exchange for covering the cost of the Registration Desk:    
- One 3x3m exhibition floor space 
- Branded Delegate Bags – artwork to be supplied by company (choice of bag in conjunction with the Congress Organiser)
- Company branded note pads, pens, name tags and lanyards (provided by the partnering company)
- One A4 bag insert in congress bag
- Furniture for the registration area and lounge area 
- Décor on registration desk (in conjunction with the Congress Organiser)
- Sweets/eats for the registration desk
- Two complimentary trade registrations
- Two complimentary tickets to welcome function
- Company logo on the congress website 
- Company logo and acknowledgement of sponsorship in congress brochure

In exchange for covering the costs of audiovisual equipment and set-up:
- One 3x3 m exhibition floor space 
- Two complimentary trade registrations
- Two complimentary tickets to welcome function
- Sponsor’s advertisement on the screen in main congress venue
- Company logo on the congress website
- Company logo and acknowledgement of sponsorship in congress brochure

In exchange for covering the printing costs of the A4 full colour brochure (± 30 pages):
- One 3x3m exhibition floor space 
- Sponsor may place 4 colour A4 advertisements in the brochure
- Two complimentary trade registrations
- Two complimentary tickets to welcome function
- Company logo on the congress website 
- Company logo and acknowledgement of sponsorship in congress brochure

In exchange for covering this prestigious event, you will receive:
- One 3x3 m exhibition floor space 
- Two complimentary trade registrations
- Two complimentary tickets to welcome function
- Sponsoring company staff attendance at event (max of 6 pax)
- Company logo on the congress website
- Company logo and acknowledgement of sponsorship in congress brochure

Please contact Hendrika van der Merwe, Congress Organiser.

No storage facilities will be available before build-up date (19 March 2020).  Please arrange for your deliveries to be delivered to the congress venue on 19 March 2020.  Please ensure that all items are clearly marked and include the below information:
Event Name ISAPS COURSE 2020
Your company xxxx
Your stand number xxxx
Venue address The NH Lord Charles Hotel
Somerset Suites
Cnr Broadway Blvd and Main Road
Somerset West
Attention Cherelle Economon
Telephone (021) 851040

The Cloetenberg Room will be available to the trade for storage purposes during the event.
It is your responsibility to remove all items at the end of the congress.

The main exhibition area is carpeted.  However, you may lay your own flooring of choice.  Please note that no nails are allowed.  Any damage will be to the account of the applicable company.  

An electrical certificate of compliance must be submitted to the On-Site Exhibition Coordinator as soon as your stand is complete
All custom stands are to submit technical drawings to the venue (Cherelle Economon) for approval prior to build up.  Please forward plans to Cherelle Economon on  

Each stand will be supplied with an electrical plug point (single phase 15 Amp).  Should you need a DB board, please contact Thuli Ntuli at   Please do not overload your plug point.  Please bring your own extensions and adaptors as these are not available to borrow or buy on site.

The exhibitor is responsible for ensuring that the expo or courier company makes the appropriate arrangements and provides adequate labour so that move-in and move-out of the trade exhibition area is as smooth as possible.  The organisers do not provide staff to off load trucks or provide for set up.

Please ensure that the space rental and all services are paid for in full by due dates.   No exhibitor stand building company will be granted access to the trade hall until all outstanding accounts have been settled.

No trade companies that is not an exhibitor at the congress or a sponsor, or has been issued a valid access badge, will be allowed access to the trade hall.

No photography or video recording of the trade hall or conference sessions is allowed without the express permission of the ISAPS committee.  Please note that this is a private meeting and not open to the public.

- No electrical sawing, grinding to take place in exhibition area  or foyers
- No hot works (e.g. welding, soldering, cutting and brazing) to take  place in exhibition  area or foyers
- No painting is allowed in the exhibition area  or foyer area unless  cover  sheets are  placed to prevent damage to the carpet
- No attachment, fitting or detachment is to be made to the interior or exterior walls, floors, ceilings or pillars of the building without prior knowledge or consent from the venue and the organising committee.   This includes any equipment or device whatsoever which would  be affixed to or suspended from any structure of the building and includes  attachments that would  damage any surface  or  structure in  any part  of  the building
- The organisers  are not agents  for  either  exhibitors or subcontractors and can accept no liability in respect of any contract  entered into between exhibitors and subcontractors for the negligence or default  of  any such persons, their  servants or  agents

Please contact Cherelle Economon at the hotel – email – for food or beverage items that can be ordered for your stand and will be for your own account.  Please note that you may not bring in your own food and beverage and all orders should be supplied via the venue.  All food and beverage orders to be paid in full before the event.
Cutlery and crockery for coffee stands will be for your own arrangements and will not be provided by the venue. 

A pre-clean of the area prior to the opening of the exhibition will be provided.  Thereafter the general area will be cleaned but not the stands themselves.  All exhibitors are responsible for the cleaning of their own stands at your own cost.  

You will be supplied with the final scientific programme in your congress packs.  Alternatively you can find the latest version on the website  The programme will be continuously updated and is subject to change at any time without prior notification.

Please refer to the scientific programme for congress opening times and refreshment break times.  Please ensure that your stand is open during all refreshment breaks.

Congress session dress code is business casual.

Each booth includes a maximum of 2x trade personnel.  Should additional badges be required, these can be purchased at R3250.00 (no VAT is charged) for the duration of the congress.  A maximum of 3x additional persons per stand (total of 5) is allowed.    Badges are interchangeable as only names of exhibiting companies are indicated and not the names and surnames of attending personnel.  For security reasons all trade personnel will be required to wear their name badges at all times.

A block reservation has been made at the NH The Lord Charles Hotel.  Please visit the website to make your booking directly with the hotel.
Please also organise own transport/transfer if staying off site or requiring transfers from the airport.
You are responsible for the settlement of your hotel bill.

Exhibitors are reminded to insure their own equipment adequately for the duration of the event.   Neither the congress organisers, the ISAPS nor the conference venue will be responsible for any loss, theft or damage caused in any manner whatsoever.  The congress organisers strongly recommend that exhibitors check that they have adequate cover for the duration of the exhibition.

At the close  of the exhibition each day and before leaving the stand, exhibitors  must  make certain that there  are no potential  fire hazards on their stands  and that all  valuables are removed.  Lights and power should all be turned off at the stand mains and equipment should be double checked for safety purposes.

Download Exhibitors Manual

Download Instructions to Trade