ISAPS Official Course     
20 - 22 March 2020

Invitation and Information to Exhibitors

Registration Now Open

Exhibitors Information

Planning is well under way for the The South African Aesthetic Plastic Surgery Meeting Cape Town 2019  scheduled for 22-24 March 2019 at the NH The Lord Charles Hotel, Somerset West, Cape Town.

This is an important document with all the information relating to your participation at the event.  Please ensure that you read through the entire document and also that you share this with your stand builders.

You will find all the information you require for the upcoming event, on the website:  The website will continuously be updated with information and you are kindly requested to check all the latest information online.

Thursday 21 March 2019 from 06h00-23h00 (strictly)
Stand builders are responsible for cleanliness and will be liable for damages caused whilst building, constructing and/or offloading.  Please take other stand builders and exhibitors’ equipment into consideration.  Should the trade set up their stands late or breakdown/strike early, the congress organising committee will have the right to impose penalties.

Sunday 24 March 2019 after lunch

All stands = 3m x 2m
Height restrictions:  2.4m

R35.000-00 each.   No VAT is charged.
Booth space only is sold.  No structure.  All companies to organise their own structure.
This floor plan is drawn to scale as far as possible but neither the congress organisers nor ISAPS SA nor any affiliated parties accept any responsibility for deviations that may occur on site.

Bank   First National Bank
Branch   Willowbridge  
Branch code  21 06 55  
Account name  ISAPS CONGRESS
Account number  62285930428
Reference  Insert your company name & stand number 
Please ensure that your Accounts Department insert your Company name as reference.
Proof of payment should be emailed to

The following sponsorship packages provide a high degree of flexibility, combining a number of traditional branding elements with value-added opportunities for addressing the conference attendees and communicating a corporate message.

In exchange for covering the costs of audiovisual equipment and set-up:
- One exhibition stand fee is waived
- Sponsor’s advertisement on the screen in main congress venue
- Company logo on the congress website
- Company logo and mention of sponsorship in congress brochure

In exchange for covering the printing costs of the A4 colour brochure (± 25-30 pages):
- One exhibition stand fee is waived
- Sponsor may place 5 colour A4 advertisements within the brochure
- Company logo on the congress website
- Company logo and mention of sponsorship in congress brochure

In exchange for supplying or covering costs of congress bags, name badges and lanyards, stationery (pen, paper and envelopes), registration furniture and other items needed:
- One exhibition stand fee is waived
- Company logo on the congress website
- Company logo and mention of sponsorship in congress brochure
Please contact Hendrika van der Merwe, Congress Organiser at

No storage facilities will be available before build-up date (21 March 2019).  Please arrange for your deliveries to be delivered to the congress venue on 21 March 2019.  Please ensure that all items are clearly marked and include the below information:
Event Name  ISAPS COURSE 2019
Your company name XXXXXXX
Your stand number 0000000
Venue address  The NH Lord Charles Hotel, Somerset Suites
   Cnr Broadway Blvd and Main Road, Somerset West 7130
Attention  Cherelle Economon
Telephone  (021) 851040
The Cloetenberg Room will be available to the trade for storage purposes during the event.
It is your responsibility to remove all items at the end of the congress.

The main exhibition area is carpeted.  However, you may lay your own flooring of choice.  Please note that no nails are allowed.  Any damage will be to the account of the applicable company.
The congress venue does not have any specific health and safety guidelines.  However, we request that all standard health & safety regulations be adhered to.
All custom stands are to submit technical drawings to the venue (Cherelle Economon) for approval prior to build up.  Please forward plans to Cherelle Economon on
Each stand will be supplied with an electrical plug point (single phase 15 Amp) .  Should you need a DB board, please contact Cherelle Economon.   Please do not overload your plug point.  Please bring your own extensions and adaptors as these are not available to borrow or buy on site.

The exhibitor is responsible for ensuring that the expo or courier company makes the appropriate arrangements and provides adequate labour so that move-in and move-out of the trade exhibition area is as smooth as possible.  The organisers do not provide staff to off load trucks or provide for set up.

Please ensure that the space rental and all services are paid for in full by due dates.   No exhibitor stand building company will be granted access to the trade hall until all outstanding accounts have been settled.
No trade companies that is not an exhibitor at the congress or a sponsor, or has been issued a valid access badge, will be allowed access to the trade hall.
No photography or video recording of the trade hall or conference sessions is allowed without the express permission of the ISAPS committee.  Please note that this is a private meeting and not open to the public.

- No electrical sawing, grinding to take place in exhibition area  or foyers
- No hot works (e.g. welding, soldering, cutting and brazing) to take  place in exhibition  area or foyers
- No painting is allowed in the exhibition area  or foyer area unless  cover  sheets are  placed to prevent damage to the carpet
- No attachment, fitting or detachment is to be made to the interior or exterior walls, floors, ceilings or pillars of the building without prior knowledge or consent from the venue and the organising committee.   This includes any equipment or device whatsoever which would  be affixed to or suspended from any structure of the building and includes  attachments that would  damage any surface  or  structure in  any part  of  the building
- The organisers  are not agents  for  either  exhibitors or subcontractors and can accept no liability in respect of any contract  entered into between exhibitors and subcontractors for the negligence or default  of  any such persons, their  servants or  agents

Please contact Cherelle Economon at the hotel – email – for food or beverage items that can be ordered for your stand and will be for your own account.  Please note that you may not bring in your own food and beverage and all orders should be supplied via the venue.  All food and beverage orders to be paid in full before the event.
Cutlery and crockery for coffee stands will be for your own arrangements and will not be provided by the venue.


A pre-clean of the area prior to the opening of the exhibition will be provided.  Thereafter the general area will be cleaned but not the stands themselves.  All exhibitors are responsible for the cleaning of their own stands at your own cost.
You will be supplied with the final scientific programme in your congress packs.  Alternatively you can find the latest version on the website  The programme will be continuously updated and is subject to change at any time without prior notification.
Please refer to the scientific programme for congress opening times and refreshment break times.  Please ensure that your stand is open during all refreshment breaks.
Congress session dress code is business casual.

Each booth includes a maximum of 2x trade personnel.  Should additional badges be required, these can be purchased at R3550.00 (no VAT is charged) for the duration of the congress.  A maximum of 3x additional persons per stand (total of 5) is allowed.    Badges are interchangeable as only names of exhibiting companies are indicated and not the names and surnames of attending personnel.  For security reasons all trade personnel will be required to wear their name badges at all times.

A block reservation has been made at the NH The Lord Charles Hotel.  Please visit the website to make your booking directly with the hotel.
Please also organise own transport/transfer if staying off site or requiring transfers from the airport.
You are responsible for the settlement of your hotel bill.

Exhibitors are reminded to insure their own equipment adequately for the duration of the event.   Neither the congress organisers, the ISAPS nor the conference venue will be responsible for any loss, theft or damage caused in any manner whatsoever.  The congress organisers strongly recommend that exhibitors check that they have adequate cover for the duration of the exhibition.
At the close  of the exhibition each day and before leaving the stand, exhibitors must make certain that there are no potential fire hazards on their stands and that all valuables are removed.  Lights and power should all be turned off at the stand mains and equipment should be double checked for safety purposes.